Register & Manage Organization Players
An organization keeps a single master pool of every player across all its affiliated teams and competitions. This guide covers how players enter that pool, the registration statuses and eligibility states each one carries, the bulk operations that let you act on dozens at once, and the medical document tracking that gates who is allowed to play.
Player registration is an Organizer action on a Federation, Association, or Club organization — these are PRO-plan organizations. Community / Friends Groups have a lighter-weight player list and are exempt from the medical requirements described below. This guide is the deep dive behind the Organization Players section of the Organization Profile guide.
Registering a Team's Players
When a team connects to your organization, you register its roster into the org pool from the player-registration screen. The screen splits the team's roster into three buckets so it is always clear who is already in, who is available, and who you are about to add.
| Bucket | What it contains |
|---|---|
| Registered | Players already registered to the organization. Shown for reference — no action needed. |
| Unregistered | Players on the team who are not yet in the org pool. These are the candidates you can move into the staging bucket. |
| To register | A staging bucket for the players you have selected this session. Nothing is committed until you submit — moving a player here is reversible. |
Open the team's registration screen
From the organization, open the connected team and choose to register its players. The screen loads the roster and sorts it into the Registered and Unregistered columns.
Move players into "To register"
Tap a player in Unregistered to stage them, or use Add all to stage the whole roster at once. Staged players move to the To register bucket.
Resolve real-profile requirements
If the organization requires real profiles, players without a real 4league profile cannot be staged. They stay in Unregistered with a note until a real profile is linked.
Submit the registration
Confirm to register everyone in To register in a single batch. They move into the org player pool and the Registered count updates.
FC Eagles connects to the County FA with a 22-player roster. Eight are already in the org pool from last season (Registered). The secretary taps Add all, the remaining 14 move to To register, and one player without a real profile stays behind flagged. She links his profile, stages him too, and submits — all 14 register in one batch.
Registration Status
Every registration carries a status that reflects where it stands in its lifecycle. New registrations start as Pending.
| Status | Meaning |
|---|---|
| Pending | The default for a new registration — awaiting review and activation. |
| Active | The registration is live and the player counts as registered for the season. |
| Suspended | Temporarily blocked. A suspension can carry a reason and an end date. |
| Expired | The registration period has lapsed — e.g. at season end. Re-register to renew. |
| Incomplete | The registration exists but is missing required fields or documents. |
Eligibility
Separate from status, each registration carries an eligibility flag that answers "can this player actually be fielded?". New registrations default to Eligible.
| Eligibility | Meaning |
|---|---|
| Eligible | The player meets all requirements and can be fielded. |
| Ineligible | The player does not meet requirements (e.g. expired medical) and cannot be listed in lineups. |
| Conditional | Some — but not all — requirements are met. Field with caution; review what is outstanding. |
Status, eligibility, suspension reason, and suspension end date can only be edited by a team owner or an organizer. Anyone else attempting the change is rejected. This keeps disciplinary and eligibility decisions in authorized hands.
Bulk Operations
The organization player list has a multi-select mode for acting on many players at once — invaluable at season transitions. Each bulk action is restricted to organization admins.
Enter selection mode
On the organization Players tab, switch on selection mode. A selection bar appears at the bottom of the screen with a running count.
Select players
Tap individual players to toggle them, or use Select all to grab everyone currently shown. Filter the list first to target a specific subset before selecting all.
Pick a bulk action
From the selection bar, choose one of the actions below. The action runs against every selected player and reports which were applied and which were skipped.
Clear the selection
When finished, clear the selection to exit multi-select mode and return to the normal list.
| Bulk action | What it does |
|---|---|
| Promote players | Move selected players to a target team — ends their current active assignments and creates a new one on the chosen team. |
| Assign to team | Add selected players to a team without ending their existing assignments. |
| Register to competition | Register selected players to a chosen competition in one pass. |
| Change status | Set registration status across the selection. Bulk status supports active, suspended, pending, and expired. |
| Export list | Export the selected players as a CSV — name, position, birth date, national ID, registration status, team, and shirt number. |
Every bulk endpoint — promote, assign-to-team, register-to-competition, and change-status — is gated to organization admins. Export is restricted to the organization owner. A member without admin rights will not be able to run these.
At season turnover the secretary filters the pool to the U15 squad that has aged out, enters selection mode, taps Select all (50 players), and runs Promote players to the U18 team. The app ends their U15 assignments, creates U18 ones, and reports 48 promoted, 2 skipped (already on U18). She then exports the U18 list as a CSV for the registrar.
Medical Documents
When an organization requires medical clearance, each player's eligibility is tied to a medical clearance document with an expiry date. The org tracks these and warns you before they lapse.
Medical Status
A clearance moves through the following states. The first three are set by an organizer reviewing the document; the last two are applied automatically as the expiry date approaches and passes.
| Medical status | Meaning |
|---|---|
| Pending | Submitted and awaiting review. |
| Approved | Reviewed and accepted; valid and not near expiry. |
| Rejected | Reviewed and declined — a rejection note is supplied and a reupload can be requested. |
| Expiring soon | Approved but inside the warning window — renew before it lapses. Set automatically. |
| Expired | The expiry date has passed; the clearance no longer counts. Set automatically. |
Expiry Warnings
Each organization sets how many days before expiry a clearance flips to Expiring soon via the medical expiry warning-days setting. Once that window opens, the clearance is surfaced for renewal; once the date passes, it becomes Expired and the player's eligibility is affected.
If clearances in your region typically take two weeks to renew, set the warning-days value comfortably above that — e.g. 30 days — so players and managers have time to act before the document ever expires.
Requiring Medical Clearance
Whether medical clearance is required is controlled by the organization's require-medical setting, and it is inherited down the organization hierarchy. If a parent organization requires medical clearance, its child organizations inherit that requirement even if they did not enable it themselves.
Community / Friends Group organizations never require medical clearance — the requirement is forced off for this type even if a parent in the hierarchy requires it. Medical tracking applies to Federations, Associations, and Clubs only.
The National Federation requires medical clearance and sets a 30-day warning window. A County FA affiliated below it inherits the requirement automatically. As the season runs, players whose clearance falls within 30 days of expiry flip to Expiring soon and appear for renewal; any that lapse become Expired and the players turn Ineligible until a fresh clearance is approved.
Moving players between clubs or competitions? See Transfers & Windows. For the wider organization setup — members, roles, and season management — return to the Organization Profile guide.